Most podcasts never make it past episode three. Usually it’s not talent that stops them — it’s the lack of a plan. This printable Podcast Launch & Episode Planner gives you that plan: a clear, print-and-write system that takes you from naming your show to tracking downloads and landing your first sponsor, then keeps every episode organised along the way.

What’s inside (15 pages + cover)

Cover page – a tidy title page for your binder.
How to use this planner – where to start and how to reuse the pages.
Show concept & positioning – name, format, cadence, ideal listener and what makes you different.
Pre-launch checklist – twelve steps from cover art to directory submission.
Branding & cover art – tagline, palette, fonts and a space to sketch ideas.
Equipment & setup – a gear and software checklist so nothing’s missing on record day.
Episode outline – hook, talking points and call to action. Print one per episode.
Guest tracker – every guest, their angle, contact and status.
Guest outreach pipeline – track bookings from first contact to published.
Recording session checklist – the pre-record routine that prevents lost audio.
Show notes template – summary, timestamps and links for each episode.
Promotion checklist – turn one episode into a week of content.
Content calendar – plan topics and guests week by week.
Metrics & downloads tracker – monthly downloads, subscribers and top episodes.
Sponsorship & monetization – rate planning and revenue ideas.
Episode ideas backlog – a running list so you never run dry.

Who it’s for

New podcasters planning a launch, existing hosts who want to get organised, solo creators, co-hosts, interview shows and small teams. If you’re serious about publishing consistently — the single biggest predictor of podcast growth — this planner keeps you on track.

How to use it

Work through the launch section first: lock your concept, complete the pre-launch and equipment checklists, and plan your branding. Once you’re live, reuse the episode outline, recording checklist, show notes and promotion pages for every new episode. Review the metrics and content-calendar pages monthly to steer your growth. Reprint any page as many times as you need.

Formats & compatibility

Instant-download ZIP with two print-ready PDFs — US Letter (8.5×11″) and A4 — plus a read-me. Print at home or at a print shop, page by page or all at once. Opens on any device with a PDF reader. Print at 100% for accurate sizing.

Is this a digital download?

Yes — an instant download. Nothing ships; you’ll get the ZIP with both PDF sizes right after checkout.

Do I need to be technical to use it?

Not at all. It’s plain print-and-write pages. The equipment and launch checklists actually help demystify the technical side.

Can I use it for more than one show?

Yes. Print a fresh set for each podcast, and as many episode and outline pages as you record.

Will it help me stay consistent?

That’s the goal. The content calendar, episode backlog and metrics tracker are designed to keep you publishing on a steady schedule.

Is it editable on screen?

These are designed for pen and paper, which keeps them universally printable. There are no fillable fields to break across devices.

Instant download & license

Delivered instantly at checkout for personal use. Print unlimited copies for your own podcast. Please don’t resell or share the files. © pixquo.com.

Growing a creator business? Browse more small business templates or explore the full pixquo shop.

podcast guest tracker

Podcast Launch & Episode Planner | Printable Launch Checklist, Episode Outline, Guest Tracker, Promo Planner & Metrics | US Letter + A4 PDF